IDR is seeking a talented and experienced Administrative Assistant to join one of our top clients in Boulder and Denver, CO. This role is ideal for a detail-oriented professional with a passion for organization, communication, and supporting a fast-paced operational environment. If you thrive in a collaborative setting and enjoy ensuring the smooth day-to-day functioning of a division, apply today!
Contract role through end of October 2025 Position begins onsite in Boulder for first half of contract and then ends in Denver for second half of contract Position Overview/Responsibilities for the Administrative Assistant:Provide daily office support to the General Superintendent and team
\tGreet visitors, answer and screen phone calls, respond to inquiries, and take detailed messages
\tDevelop and compose routine correspondence, reports, charts, graphs, training materials, spreadsheets, and other documentation
\tManage calendars, schedule meetings, coordinate travel arrangements, and prepare agendas and minutes
\tReceive and distribute incoming mail and requests to appropriate personnel
\tArrange courier and delivery services; occasionally deliver documents as needed
\tCreate and maintain project files and records, ensuring proper document control
\tOrder office supplies, manage inventory, and coordinate maintenance of office equipment
\tReview and process travel requests, expense reports, and check requests in compliance with policies
\tApprove vendor invoices and maintain strong customer service relationships
\tMaintain grievance tracking and ensure correspondence aligns with collective bargaining agreement (CBA) deadlines
\t Required Skills for the Administrative Assistant:Excellent organizational and time management skills
\tProficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
\tStrong written and verbal communication abilities
\tHigh attention to detail and commitment to accuracy
\tExperience creating and managing documents, reports, and spreadsheets
\tAbility to handle sensitive information with discretion
\tCustomer service mindset and ability to build rapport with internal and external stakeholders
\tFamiliarity with administrative procedures and office logistics
\t Preferred Qualifications:Prior administrative or office coordination experience in a transportation or government setting
\tExperience supporting unionized environments or familiarity with CBA processes
\tKnowledge of data entry and tracking systems
\tInterest in operational logistics or public service
\t What’s in it for you?Competitive compensation package
\tFull benefits: Medical, Vision, Dental, and more!
\tOpportunity to support a high-impact, mission-driven initiative
\tCollaborative and professional team culture
\t Why IDR?25+ Years of Proven Industry Experience in 4 major markets
\tEmployee Stock Ownership Program
\tMedical, Dental, Vision, and Life Insurance
\tClearlyRated's Best of Staffing® Client and Talent Award winner 11 years in a row
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